JUNIOR ACCOUNTANT

Corporate Services

One (1) Non-Unionized, Temporary Full-Time Position 

Monday - Friday 9:00am - 5:00pm

Existing Vacancy

Compensation: $24.00/hour 

About Cota

Cota is an accredited not-for-profit organization that has been providing community-based support to people living with mental health and cognitive challenges for over 50 years. At present, our wide array of services delivers much needed support to over 4,000 people/year who live with mental health challenges, psychogeriatric mental health conditions, acquired brain injuries, developmental disabilities, dual diagnoses and/or the experience of homelessness.  These services include, but are not limited to, case management, supportive housing and adult day program services.  A full listing of our services can be viewed on our website at  https://cotainspires.ca/

Cota is presently seeking a dynamic and innovative individual to join our amazing team in the capacity of the role outlined within this posting.  If you feel you have the skills and qualifications to perform the duties of this role while consistently exemplifying Cota’s values of Hope, Respect, Dedication, Equity, Accountability, Collaboration and Innovation, we would love to hear from you.

 Role Overview

The Junior Accountant supports the transactional operations of both the Payroll and Accounting functions and is an integral member of the finance team. This position reports to the Finance Manager.

Primary Responsibilities:

• Responsible for coding invoices and ensuring proper authorization is obtained.
• Update tracking sheets and client financial data base ensuring accuracy of information.
• Assist with processing payment of all invoices.
• Process the electronic funds transfer of vendor payments.
• Reconcile accounts payable subsidiary and general ledger control accounts and prepare the required journal entries.
• Prepare Accounts Receivable Sales invoices.
• Assist in the month-end financial statement process and prepare analysis as required on various general ledger accounts, including bank reconciliation, accounts payable, accruals, and other balance sheet accounts.
• Prepare and update accounts payable procedures documentation.
• Assist in preparing the GST/HST returns.
• Delivers monetary deposits to the bank.
• Ensures all supporting accounts payable documents are filed correctly.
• Assists the other members of the Finance team with other projects as required.

Other Responsibilities:

• Observes Cota and Divisional rules and regulations, policies, procedures, practices and current legislation, in particular, the Human Rights Code.
• Complies with all Health and Safety policies and procedures to ensure every reasonable precaution is taken for the protection of workers and clients and that health and safety concerns or incidents are responded to promptly.
• Works cooperatively and constructively with other members of the organization and with external stakeholders.
• Ensures confidentiality of client, employee and Cota information is maintained at all times.
• Undertakes other related and/or delegated duties.

The Successful Candidate Requires: 

• Attention to detail.
• Excellent organizational skills.
• Knowledge of (Great Plains) GP, and Excel.
• Excellent interpersonal and communication skills.
• Effective team player.
• Sound judgment.
• Completion of a College Diploma in Business/Accounting.
• Minimum of two (2) years of experience in accounts payable or bookkeeping preferably in the not-for-profit sector.

Other Requirements:

• The majority of working hours fall within regular business hours.  Flexibility is required to ensure reports are generated in accordance with due dates.
• Hybrid working environment includes being on site one (1) to two (2) days per week.

Application Details

Please forward a cover letter and your current resume on or before December 2nd, 2023 by 4pm with the reference Job Posting EX328. 

Cota's Values & Commitment

Cota's core values of Hope, Respect, Dedication, Equity, Accountability, Collaboration and Innovation are at centre of who we are and what we do.

As an equal opportunity employer, we remain dedicated to sustaining an experienced workforce that reflects Cota's commitment to recognizing everyone's contributions, respect of everyone's dignity, unique experience and potentials.

Cota will not condone or tolerate any acts of discrimination or harassment under any of the grounds protected under human rights legislation. This commitment extends to the hiring process and throughout the course of employment.

Cota's Diversity Statement

Cota remains respectful of all protected rights in line with the grounds laid out by the Ontario Human Rights Code (OHRC). Cota is also strongly committed to diversity and especially welcomes applications from racialized persons/persons of colour, women, Indigenous/Aboriginal People of North America, persons with disabilities, LGBTQ2S+ persons, and others who may contribute to the further diversification of ideas.

As part of our hiring process, you may be asked to complete demographic survey. This survey is voluntary and any information provided shall remain anonymous and confidential, only being used for the purpose of workforce reporting.

Cota's Accessibility Statement

Cota is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our entire hiring process as accessible as possible and provide accommodations as required for applicants with disabilities. For any recruitment related accommodation needs and/or requests please contact the HR Department via email to hr_recruitment@cotainspires.ca

Additional Information:

Interview Process: Cota may choose to conduct parts/all of the hiring process virtually. Please note that as part of maintaining an agile workforce, all Cota staff may be required to be reasonably reassigned to support the operational needs of our essential services.

Scent Free: Cota encourages a scent-free environment. Any staff or visitor attending any of our sites should please refrain from wearing fragrances and other scented personal care products (i.e. perfumes, deodorants, lotions, hairspray, etc.) 

We would like to thank all those that apply; however, due to high volumes of interests, only those selected for an interview will be contacted.

Thank you, Cota's HR Department.